Hosting a conference is not something that you can wake up one morning and do. You need to plan extensively to ensure that not only are your guests comfortable but that the business event goes off without a hitch. If you are planning to host a business conference out of office, you may need to make arrangements for some city accommodation. Here are some of the considerations that you should have when making a choice of city accommodation.
Consider how the attendees will reach the conference venue
The first thing that you need to organize would be the transport for all the people that will be attending. In addition to transporting the attendees to the venue, you should also consider the parking available at the venue. Some facilities may be able to accommodate numerous vehicles, whereas others may require your guests to find alternative parking. To prevent any inconveniences, you should establish the capacity at your choice accommodation beforehand. This will then enlighten you on whether opting to organise shuttles for guests to and from the venue would be a better option than the attendees making their way there on their own.
Consider the dietary requirements of your attendees
Before you have booked accommodation for your conference, you need to ensure that you have all the dietary needs of your party catered to. The best way of doing this would be to liaise with the venue that is hosting the conference so that you can have menus that will meet everyone's standards. On the other hand, if your guests will only be in attendance for the day, you may contemplate hiring your own caterers for the conference. This will ensure that you are on top of the menu from the start, as they will need all your input beforehand. It should be noted that not all function venues would be open to outside staff coming in to cater to an event. Therefore, you would be best advised to familiarise yourself with the venue's policies beforehand.
Consider the entertainment for your guests
Lastly, when looking for accommodation for your business conference, you should also try to incorporate some entertainment for the people that will be attending. After a long meeting, people will like to wind down and perhaps socialize and network. A cocktail after the conference would be a good way to allow people to let loose in an informal setting after a productive conference. Find out whether the venue can provide for the cocktail or if you would have to arrange for your own drinks and entertainment.